Privacy Policy
Effective Date: June 12, 2023
Thank you for choosing our services.
At Avatar Staffing (“Avatar,” “we,” “us,” or “our”), we are committed to protecting the privacy and confidentiality of the personal information we collect from our clients, employees, job applicants, and website users. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information. By accessing or using our services, you consent to the practices described in this Privacy Policy.
1. Information We Collect
We collect various categories of personal information from individuals in order to provide our services effectively. The types of personal information we collect include the following:
1.1 Identifiers: This category encompasses information such as your name, phone number, postal address, telephone number, Internet Protocol address, email address, account name, Social Security number, driver’s license number, passport ID, date of birth, and employee ID.
1.2 Customer/Employee Records: This category includes identifying information such as your name, Social Security number, address, telephone number, driver’s license, education, employment, employment history, bank account information, medical information, and health insurance information.
1.3 Protected Characteristics: This category comprises information such as your age, gender, sexual orientation, preferred pronouns, marital status, ethnic information, veteran status, disability status, and citizenship information.
1.4 Internet or Other Electronic Network Activity Information: This category covers information such as your browsing history, browser name, domain type, operating system information, IP addresses, access times, device identifiers, pages visited, links clicked, and other actions taken on our website or application, and the referring URL or website.
1.5 Biometrics: This category involves information such as voice recordings.
1.6 Professional or Employment-Related Information: This category includes information such as your education and employment history, credentials, background-check results, drug-screening results, sanctions history, work authorizations or work visa information, work restrictions or accommodations, and emergency or beneficiary contact information.
1.7 Geolocation Data: This category includes information on your location when you visit our website or use our application.
1.8 Inferences: We may draw inferences from the above information to create a profile about you.
We may also collect sensitive personal information, which includes:
- Citizenship or citizenship status
- Data from a child under 13 years old (with parental permission)
- Health, genetic, and biometric information
- Immigration status
- Passport, Social Security, driver’s license, and state identification numbers
- Account logins
- Financial details (including bank account and credit card details)
- Racial and ethnic origin
- Religious or philosophical beliefs
- Sex life and sexual orientation
- Precise geolocation
- Union membership
2. Information Collection Process
At Avatar Staffing, we utilize various channels to collect information, ensuring transparency and privacy. Below are the different sources through which we collect information:
- We gather contact details and demographic information directly from you. This includes information you provide through our websites, as well as employment and payment-related data collected via online or physical forms.
- We passively collect site usage and demographic information using tools such as browser cookies and pixels. When you use our website, we may collect site and location data about your activities over time. In some cases, we may engage third parties to collect personal information on our behalf through similar tracking methods.
- We gather contact and employment-related information from external entities such as clients, social media partners, technology vendors, and staffing agencies. Public records providers also serve as a source of contact information and employment data. Furthermore, we obtain demographic and site usage information from analytics firms.
3. Use of Information
We use the personal information we collect, including information obtained through cookies, for the following purposes:
- To provide and improve our staffing services.
- To communicate with you regarding job opportunities, placement, and related matters.
- To process and evaluate applications for employment or engagement.
- To comply with legal obligations and regulatory requirements.
- To protect our rights and interests.
- To personalize and enhance your experience on our website or application.
- To analyze trends, administer our website or application, and gather demographic information.
4. Information Disclosure
At Avatar Staffing, we believe in maintaining the confidentiality of your personal information. However, there are circumstances where disclosure is necessary. This section outlines the purposes for which we may disclose your personal information:
1. Within Avatar:
We may disclose your information within the Avatar family of companies, including our affiliates and related entities. Depending on the function of these entities, we reserve the right to disclose data from any or all of the information categories mentioned above.
2. Service Providers:
We may disclose your information to third-party companies that perform services on our behalf. These may include benefits and payroll providers, payment-processing providers, and providers who assist us in delivering marketing and other communications. The following categories of information may be disclosed to these service providers: identifiers; customer/employee records, including financial information; protected classifications; internet or network activity information; biometric information (voice recordings if the user undergoes video or telephonic interviewing); geolocation data; professional or employment-related information; and inferences used to create a profile.
3. Business Partners:
We may disclose certain categories of information to our clients and business partners. This includes identifiers, inferences, customer/employee records, biometric information (voice recordings if the user undergoes video or telephonic interviewing), and professional or employment-related information. We disclose this information to our clients to facilitate their selection of healthcare providers for their facilities and to our business partners to enable them to provide services.
4. Legal Obligations and Protection:
We may disclose your information if we believe it is necessary to comply with applicable laws, regulations, or legal processes. This includes responding to court orders, subpoenas, requests from government agencies or investigatory bodies, and instances where we are investigating potential fraud.
5. Business Restructuring:
In the event of a corporate restructuring, such as a sale of part of our business, merger with another company, or engagement in bankruptcy proceedings, we may disclose your information to any successor or entity involved in the transaction.
6. Permitted by Law and Other Reasons:
We may disclose your personal information as permitted by law or for reasons that we will communicate to you. Please note that we do not disclose your personal information to any third-party vendor or website owner for their own marketing purposes.
We take measures to ensure that any disclosure of your personal information is done in accordance with applicable privacy laws and regulations. If you have any questions or concerns regarding the disclosure of your information, please write to us at avatar.staffing@avatarhealthcare.com.
5. Data Retention Policy
At Avatar, we retain your information for the duration required to fulfill the purposes outlined in this policy and in compliance with our records-management policies. Additionally, we retain your information as necessary to fulfill other legal obligations we may have, including obligations related to litigation.
The specific retention periods for different categories of information may vary based on factors such as the nature of the information, the purpose of its collection, legal requirements, and our business needs. We establish retention periods that are reasonable and necessary to fulfill the intended purposes and legal obligations associated with your information.
Once the retention period expires, we take appropriate measures to securely dispose of or anonymize your information in a manner that ensures protection against unauthorized access or disclosure.
6. Information Sharing and Opt-Out Options
At Avatar, we prioritize the protection of your information and respect your preferences regarding its sharing. Please review the following details on how we handle the sharing of your data and the available opt-out options.
1. Sharing with Third Parties:
We do not disclose your information to third parties in exchange for monetary compensation. However, we may collaborate with trusted partners who collect specific information about you when you interact with our website. This enables them to deliver targeted advertising based on your online interactions with us and other entities. Please note that in some states, this practice may be categorized as the “selling” or “sharing” of your information. We may permit companies to collect the following categories of personal data for targeted advertising: Internet and Other Electronic Network Activity Information. It is important to mention that we do not knowingly allow the collection of information from individuals under the age of 16.
2. Opt-Out Mechanisms:
If you prefer that we do not sell or share your data, you have options to exercise your choice:
- Opt-Out Request: You can submit a request to opt out using the process described in the “Your Privacy Rights” section below. We will ensure your request is processed promptly and respect your decision.
- Global Privacy Control (GPC): You may rely on the Global Privacy Control (GPC) to indicate your preference for opting out of the sale or sharing of your data. We acknowledge and honor the GPC signal from your browser. It is essential to note that if you access our website from a different browser without the GPC, your opt-out settings will not carry over.
- Frictionless Experience: We value your experience with our services. Rest assured that opting out through the provided mechanisms will not result in any negative impact, such as additional charges, changes to your service experience, or intrusive pop-up notifications. While we may display an indicator acknowledging your opt-out request, we will ensure a seamless and uninterrupted user experience.
We encourage you to follow the instructions specific to your preferred variation of the GPC, which is often available as a browser add-on or setting.
7. International Data Transfers
Avatar Staffing is headquartered in the United States. If you reside outside of the United States, please be aware that your information may be processed and stored in the United States. By providing your information to us, you acknowledge and consent to the transfer, processing, and storage of your data in the United States. Please note that the laws and regulations in the United States may differ from those in your own country regarding data protection. Nevertheless, we will take reasonable measures to ensure the security and confidentiality of your information in accordance with applicable legal requirements.
8. Data Security
We implement reasonable security measures to protect your personal information from unauthorized access, use, or disclosure. However, transmission over the internet or electronic storage is not completely secure. Therefore, while we strive to protect your personal information, we cannot guarantee its absolute security.
9. Your Choices and Rights
You have certain To exercise your rights or make any requests regarding your personal information, please contact us by writing to avatar.staffing@avatarhealthcare.com
rights regarding your personal information, subject to applicable laws. These rights may include:
- Accessing and reviewing the personal information we hold about you.
- Requesting correction or deletion of your personal information.
- Withdrawing your consent for certain processing activities.
- Objecting to the processing of your personal information.
- Restricting or limiting the use of your personal information.
10. Cookies Choices and Controls
You can set your browser to refuse all or some cookies or to alert you when cookies are being sent. However, if you disable or refuse cookies, please note that some parts of our website or application may become inaccessible or not function properly.
11. Third-Party Links and Services
Our website or application may contain links to third-party websites or services. We are not responsible for the privacy practices or content of those third parties. We encourage you to review the privacy policies of any third-party websites or services you visit.
12. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us at avatar.staffing@avatarhealthcare.com.
13. Changes to this Privacy Policy
We reserve the right to modify or update this Privacy Policy at any time. We will notify you of any material changes by posting the updated policy on our website or through other communication channels. Your continued use of our services after the effective date of the revised Privacy Policy constitutes your acceptance of the changes.